Title:  Substitute Secretary

 

Hours: Varies, as needed basis

 

Reports to:  Principal or Department Leader

 

Qualifications:

• High school diploma or equivalent.
• Health and Inoculation Certificate on file in the central office (after employment offer is made).
• Two years experience as a secretary.
• Demonstrated typing and filing skills.
• Experience in using various computers and computer programs.
• Desire to continue career improvement by enhancing skills and job performance.

 

Purpose and Objectives of the Position: 

The Substitute Secretary provides office and clerical support to assist with the efficient

operation of the building or department.  To accomplish these tasks, the Substitute Secretary works

closely with patrons, staff, and administration.

 

Essential Functions:

• Ability to coordinate office and clerical support to assist with the efficient operation of the school.
• Ability to ensure all activities conforms to district guidelines.
• Ability to communicate and work effectively and cooperatively with members of the school district and community.
• Ability to react to change and frequent interruptions in a productive and positive manner, meeting deadlines as assigned.
• Ability to operate all equipment appropriately as required.
• Ability to work to implement the vision and mission of the district.

 

Physical Requirements/Environmental Conditions: 

• Requires prolonged sitting or standing, and use of equipment including repetitive motions and computer eye fatigue.
• Must occasionally work in noisy and crowded environments, with numerous interruptions.
• Must be able to handle multiple tasks at one time efficiently and courteously.

 

General Responsibilities:

• Ability to screen visitors and telephone calls, directing them to the appropriate person/department.
• Ability to screen and route incoming mail.
• Ability to compose, type, and copy correspondence, reports, bulletins, records, and other materials.
• Ability to obtain and organize pertinent data as needed.
• Ability to maintain an orderly filing system.
• Ability to schedule appointments, make travel arrangements, and assemble material for meetings.
• Ability to assist in planning meeting agendas, and assist in preparing meeting summaries.
• Ability to assist with enrollment.
• Ability to assist with preparing student and staff awards.
• Ability to order, receive, and distribute supplies.
• Ability to place orders for materials according to the current budget, verify quantities delivered, and distribute to staff.
• Ability to observe and follow all school district policies at all times.
• Ability to respond to information requests in a cooperative, courteous, and timely manner.
• Ability to keep student and personnel information and records confidential.
• Ability to implement and follow all district health and safety policies, including all precautions of the Bloodborne Pathogens Exposure Control Plan.
• Ability to perform other duties and assume other responsibilities as assigned by the principal.

Pre-Employment/Yearly Requirements: Employee shall meet all the pre-employment and yearly requirements as specified in the Policies of the Board of Education.

 

Term of Employment:    At will.

 

Salary: $10.00 per hour

 

FLSA Status:  Non - Exempt; Hourly

 

Evaluation: Performance effectiveness will be evaluated in accordance with provisions of Board of Education Policy.