Title:  Administrative Assistant

 

Reports to: Princial

 

Hours: M-F 7:45-4:15, Monday - Friday, 220 days per year

 

Qualifications:

• High school diploma or equivalent.
• Health and Inoculation Certificate on file in the central office (after employment offer is made).     
• Three years experience as a secretary.
• Experience in using various computers and computer programs, including word processing, database, spreadsheet and desktop publications.  Knowledge of various office machines and telecommunications equipment.
• Ability to compose letters and presentation materials.
• Desire to continue career improvement by enhancing skills and job performance.

 

Purpose and Objectives of the Position: 

The administrative assistant coordinates office and clerical support to assist with the efficient operation of instructional and support services.  To accomplish these tasks, this position works closely with the staff and administration of the district.

 

Essential Functions:

• Ability to coordinate office and clerical support to assist with the efficient operation of administration
• Ability to ensure all activities conform to district guidelines.
• Ability to communicate and work effectively and cooperatively with members of the school district and community.
• Ability to react to change and frequent interruptions in a productive and positive manner, meeting deadlines as assigned.
• Ability to operate all equipment appropriately as required.
• Ability to work to implement the vision and mission of the district.

 

Physical Requirements/Environmental Conditions:

• Requires prolonged sitting or standing, and use of equipment including repetitive motions and computer eye fatigue.
• Requires physical exertion to manually move, lift, carry, pull or push heavy objects or materials.
• Must occasionally work in noisy and crowded environments, with numerous interruptions.

 

General Responsibilities:

• Ability to process incoming correspondence and compose correspondence as necessary.
• Ability to screen, to respond to, and/or to direct incoming calls, recording messages for the Executive Director of Instructional Services and Director of Support Services, and other staff associated with the Board of Education office.
• Ability to obtain, gather, and organize pertinent data, putting it into functional form.
• Ability to enter, maintain, and extract data from various databases and creating communications from source data to support responsibilities in the areas of Instructional and Support Services.
• Ability to maintain a regular filing system, including confidential information.  
• Ability to manage projects and report status updates, including the maintenance and communication of daily, weekly, and monthly task requirements associated with instructional and support services. 
• Ability to maintain calendars, scheduling, confirming appointments and meeting requests as requested.
• Ability to make travel, lodging, and registration arrangements for the building administration, and for any staff attending workshops, conferences, and seminars.
• Ability to greet and screen visitors, making arrangements for comfort while visitors await scheduled meetings, or direct them to the appropriate location/administrator to accommodate their needs.
• Ability to support general accounting responsibilities and finance policies in the area of budget, including the preparation, submission, organization and maintenance of records for various funding accounts. 
• Ability to prepare and organize meeting materials (i.e. agenda, minutes, invitations, correspondence) for various building and departmental meetings.
• Ability to communicate and distribute policies and procedures that relate to Instructional and Support Services.
• Ability to research, compile, and assist with the identification, collection, and submission of information as required by district, state, and federal reports.
• Ability to respond to information requests in a cooperative, courteous, and timely manner.
• Ability to observe and follow all school district policies at all times.  Implement and follow all district health and safety policies, including all precautions of the Bloodborne Pathogens Exposure Control Plan.
• Ability to perform other tasks and assume other responsibilities as directed by the Executive Director of Instructional Services and Director of Support Services.

 

Pre-Employment/Yearly Requirements: Employee shall meet all the pre-employment and yearly requirements as specified in the Policies of the Board of Education.

 

Term of Employment: At will.

 

Salary: $15.25/hour with increases for experience and education

 

FLSA Status: Non-Exempt; Hourly

 

Evaluation: Performance effectiveness will be evaluated in accordance with provisions of Board of Education Policy.